Deposit
To reserve your trip, we require a deposit of 30% per person for private trips. Once a trip is under deposit, the tour price is guaranteed unless alternate booking conditions have been noted. Travel and Bike with Mike reserves the right to decline a reservation to anyone whose health or behavior could impede the welfare or enjoyment of fellow guests. Travel credits cannot be used for deposit, the deposit must be paid then the travel credit will be applied towards the final payment.
Final Payment
The balance of your payment is due 40 days prior to the departure date. This balance will automatically be charged to your credit card on file unless other arrangements have been made. For reservations booked within 40 days of the tour’s departure, final payment is due at the time of booking. No travel credits can be applied to a reservation once final payment has been charged. A 3% fee will be added to your reservation if you choose to refund a payment and recharge on a different card.
Accepted Payment Methods
Payments must be in U.S. dollars, and can be made by Check, Wire, Visa, Master Card, American Express or Discover
Reservation Form
Once your deposit has been received, we will send you a confirmation invoice and Reservation Form. The Reservation Form must be completed, signed and returned within 10 days of deposit to finalize your trip. This form enables us to secure your bicycle, note dietary restrictions, purchase or decline insurance, and recognize special requests you may have. Travelers who fail to provide a signed Release of Liability prior to trip departure will not be allowed to join the trip and the cancellation policy will apply.
Pricing
We are proud of the value our tour package offers. Our website displays per person prices in USD based on double occupancy and includes taxes. Prices are based on an annually set exchange rate. In the event of uncontrollable currency fluctuation, we reserve the right to adjust our rates accordingly. Price breakdowns will not be provided since there are a variety of proprietary factors that are involved.
A single supplement will be charged to each traveler in a private room. The amount of this supplement varies depending on the tour and can be found on each individual tour page on our website. A single supplement is not meant to penalize solo travelers, but reflects the actual cost that is reduced for double occupancy reservations since they are sharing a room.
Cancellations
We encourage all travelers to purchase Travel Insurance to protect their financial investment. We include the option to purchase travel insurance on all invoices and require that travelers decline coverage in writing should they wish to not purchase it. Our experience shows that guests who purchase travel insurance including trip cancellation, interruption, delay, baggage and personal effects loss travel more assuredly.
Travel and Bike with Mike and our suppliers strictly adhere to the following cancellation policy for all tour departures and will make no exceptions.
Days prior to trip 40+ 10-40 0-9
Fee per person 10% 20% of trip price 100% of trip price
Date Change Policy
We are happy to accommodate date changes following the policy below when there is space available on the tour you wish to change to and it does not mandate cancellation of the tour currently reserved. In the event of a date change, the traveler must pay any increase in tour price and will not be refunded if the new tour price is less than the original tour. Only one date change is only allowed per reservation.
Itinerary Changes
Due to circumstances beyond our control, Travel and Bike with Mike reserves the right to make date, route and hotel modifications as needed. Every effort is made to keep changes to a minimum and our high quality is always maintained.
Traveler Code
By paying your deposit and completing your Reservation Forms, you certify your agreement to the following Traveler Code:
I have chosen a trip that suits my abilities, level of fitness, and state of health.
I do not have any physical conditions or disabilities that are a hazard to me or other travelers.
I have a valid passport and all visas, permits, certificates, and vaccinations required for travel.
I will read pre-trip materials about clothing, medical requirements, and culture-specific etiquette.
I will make sure to communicate any special requests at least 30 days prior to travel. This includes dietary restrictions, medical requirements and room preferences. I also understand that Travel and Bike with Mike will do all it can to accommodate special requests but cannot guarantee they will be possible.
I will respect the laws and customs of countries visited.
I will follow environmental guidelines and regulations while on the trip in accordance with guide direction.
I will respect the rights and privacy of other trip members.
I understand that travel within a group invariably involves compromise to accommodate diverse desires, travel goals, personalities, and physical abilities of all group members. Travel and Bike with MIke guides may be required to improvise and exercise good faith, use discretion and/or make decisions based upon group consensus. These decisions may not always please each individual, but are intended to satisfy the larger desires of the group.
I understand that Travel and Bike with Mike reserves the right to refuse service during a tour to anyone whose health or behavior could impede the welfare or enjoyment of fellow guests. An individual may be asked to leave a trip if the leader feels that the person’s continuing participation may prove detrimental to the individual or the group.
I understand a road less traveled means access to medical facilities and evacuation services may be limited.
I understand the weather is out of Travel and Bike with Mike’s control.
I will always wear a helmet when riding.
I will not wear headphones when riding and I will drink alcohol responsibly.
Limitations of Liability
All terms are outlined in your signed release of liability. Travel and Bike with Mike is not liable for bodily injury or property damage as a result of (but not limited to): physical exertion for which a guest is not prepared; forces of nature; collisions with bicycles, pedestrians or automobilies, road conditions including or not limited to lack of shoulder and roadway surfaces affected by weather conditions; travel by plane, train, auto, boat, or other conveyance, or by bicycle, ski, horseback, foot, or other form of active or adventure travel; consumption of alcoholic beverages; civil unrest; terrorism; breakdown of equipment; high altitude; lack of or limited access to medical attention in remote locations; and the adequacy of medical attention once provided. Travel and Bike with Mike is also not liable for: expenses (e.g., meals, transportation, or hotel costs) that are not specified as included in the trip cost but may be required to get to or from a trip start or end. Travel and Bike with Mike reserves the right to make route and hotel modifications as necessary to improve the quality of a trip or to accommodate the comfort and well-being of guests. Guests grant Travel and Bike with Mike express permission to take photographs or film records of its trips for promotional and commercial use, without remuneration. The guest agrees to assign all right, title and interest they may have in or to any media in which their name or likeness might be used to Travel and Bike with Mike. Also guests agree that Travel and Bike with Mike may use any testimonials regarding services rendered for promotional and/or commercial purposes without any remuneration. Travel and Bike with Mike photography within this website is copyrighted by Travel and Bike with Mike and may not be reproduced without permission.
Gear Return and Exchange Policy
Upon completing the trip, all gears will be returned to Travel and Bike with Mike at the bike store including bicycle, helmet, trousers (if any)